Implementation Guide
No big bang.
No disruption.
RunBlu deploys in 4 sprints over 17–24 weeks. Each sprint adds a layer of control without disrupting your current operations. You keep working. We keep building. Nothing goes live until your team is ready.
Controlled Rollout
One workflow at a time. Your operation never stops.
Trained at the Yard
Hands-on, during work hours. No boardroom training sessions.
Go-Live When Ready
Go/no-go review before each phase. You decide the pace.
Foundation
What Happens
- •Site survey — yards, warehouses, truck staging areas
- •Material category setup tailored to your trade and vendors
- •ERP/accounting system connection (Sage, QuickBooks, Procore — whatever you run)
- •User accounts and permissions for purchasing, PMs, yard leads, and field crews
- •Hardware assessment — scanners, tablets, labeling systems
Outcome
Your categories are configured, your systems are connected, and we know exactly how material moves through your operation.
Your Time Commitment
RunBlu implementation lead + your operations manager or yard lead. 2–3 hours per week of your team's time.
Receiving
What Happens
- •Receiving workflow goes live — every PO receipt is logged with quantity, condition, and location
- •AI Stock Identifier trained on your specific material catalog
- •Yard team trained on scan-and-receive process (takes 15 minutes to learn)
- •Vendor matching configured — cross-reference parts across your top suppliers
- •Surplus from existing inventory cataloged and entered into the system
Outcome
Everything coming in the door is tracked. Your purchasing team can see real-time stock levels for the first time.
Your Time Commitment
Your receiving crew and yard team. Training is hands-on, at the yard, during work hours. No classroom sessions.
Allocation
What Happens
- •Job-level material allocation goes live — PMs claim material for their projects
- •Transfer logging between yards, trucks, and job sites
- •Field crew receiving — scan-on-arrival at the job site
- •In-stock purchasing enforcement — system flags when requested material is already available
- •Surplus recovery workflow — end-of-job material returns to available inventory
Outcome
Material is claimed, tracked in transit, and logged on arrival. No more hoarding, no more ghost inventory, no more duplicate purchases.
Your Time Commitment
Your PMs and field supervisors. They'll use the mobile app — same simplicity as the yard workflow.
Readiness
What Happens
- •Full system validation — every workflow tested end-to-end with your real data
- •Reconciliation reports configured for your accounting team
- •Dashboard setup — bleed rate, recovery metrics, purchasing compliance
- •Edge case handling — returns to vendor, write-offs, inter-yard transfers, partial usage
- •Go/no-go review with your leadership team before full rollout
Outcome
The system is fully operational. Your team is trained, your data is clean, and you have real-time visibility across every yard, truck, and job site.
Your Time Commitment
Full team. This sprint is about confidence — making sure everyone trusts the system before we remove the training wheels.
What You Need to Get Started
From Your Side
- •An operations lead or yard manager who knows how material moves
- •Access to your current ERP or accounting system
- •A list of your top 10 vendors and material categories
- •2–3 hours per week during implementation
From Our Side
- •Dedicated implementation lead for the full 24 weeks
- •On-site yard training for your receiving and field crews
- •System configuration, integrations, and data migration
- •Go/no-go reviews at every phase transition
Common Questions
Do we have to shut down operations during rollout?
No. Each sprint runs alongside your current process. We add a layer of tracking without removing anything. Your team keeps working the way they work — we just start capturing data. By the time we flip the switch on enforcement, everyone’s already comfortable with the system.
What if our data is a mess?
That’s the norm, not the exception. Sprint 1 includes a full inventory baseline. We catalog what you have, clean up categories, and build from reality — not from what your books say you should have. Starting messy is fine. Staying messy isn’t.
How much time does this take from our team?
2–3 hours per week from your operations lead during Foundation. Less during Receiving and Allocation as the system takes over. Field crew training is 15 minutes per person, done at the yard during a normal shift.
What if we use Procore / Sage / QuickBooks?
RunBlu connects to all three. We’re not replacing your ERP or accounting system — we’re adding the material layer they don’t have. POs and invoices stay in your financial system. Physical material tracking lives in RunBlu. They sync automatically.
What happens after the 24 weeks?
You’re fully operational. Ongoing support is included — system updates, new feature rollouts, and a direct line to our team. Most clients are self-sufficient within a month of go-live. The system is designed to be simple enough that new hires learn it in a day.
Can we start with just one yard?
Yes, and we recommend it. Most implementations start with your main yard, prove the value, then expand. It’s easier to get buy-in when the first yard is already showing results.
See it for yourself.
20 minutes. We'll walk you through the system using a real scenario from your trade. No slides. No pressure.